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  • Writer's pictureFar North Insurance

Essential Guide to Insurance for Professional Liability - Protect Your Practice

When it comes to professional liability insurance coverage, every business faces unique risks. As a professional offering advice or services, you’re likely wondering: how do I protect my livelihood from client claims and legal disputes? Professional liability (PL) is the answer, designed to shield you from losses and legal headaches that can arise from claims of negligence, misrepresentation, or failure to perform. This article delves into everything you should know about PL insurance—its coverage, costs, and why it’s a critical investment for your business’s future.

Key Takeaways

  • PL insurance, also known as errors and omissions insurance (E&O), is critical for protecting businesses against client lawsuits alleging negligence, misrepresentation, inaccurate advice, or other service-related errors, and covers legal fees and settlements.

  • The cost of professional liability insurance varies based on several factors, including business size and type, industry, location, years in operation, past claims, and selected policy limits, with high-risk industries and previous claims leading to higher premiums.

  • Maintaining continuous PL insurance coverage is vital as it operates on a claims-made basis, providing protection from lawsuits that may arise post-project completion, and avoiding a lapse can prevent coverage denial and potentially lower premium costs.

Understanding Professional Liability Insurance

shield of protection

Professional liability insurance, also known as errors and omissions insurance, serves as a vital safeguard in the business world. It is designed for professionals who provide specialized services or advice and is aimed at shielding businesses from the financial burden of lawsuits filed by unsatisfied clients. But, what exactly does it do? The insurance safeguards businesses from being held liable for mistakes and covers attorney’s fees, settlements, or court-ordered judgments in cases of client lawsuits.

For instance, consider a business consultant providing a strategy that, instead of generating profits, results in a significant loss for the client. In such a scenario, professional liability insurance comes to the rescue, covering legal costs and potential settlements. Hence, it becomes apparent that professional liability insurance acts as a powerful defense, shielding businesses from potential financial devastation from lawsuits.

The Scope of Professional Liability Coverage

scope of professional liability coverage

Professional liability coverage, also known as professional liability insurance coverage, is not a one-size-fits-all solution. Its scope is vast, covering various aspects to provide comprehensive protection. It is a shield against claims related to:

  • Negligence

  • Misrepresentation

  • Inaccurate advice

  • Violations of good faith and fair dealing

We will examine in detail its role in safeguarding against negligence, defending against errors or omissions, and protecting against legal accusations.

Protecting Against Claims of Negligence

Professional liability insurance, also known as professional liability insurance cover, acts as a protective barrier safeguarding businesses from claims of loss by a client attributed to negligence. In essence, professional liability insurance covers situations such as errors during service performance, omissions in completed work, and negligent acts that could result in client losses. It is crucial for businesses to ensure that their professional liability insurance work is tailored to their specific needs and risks.

Imagine a structural engineer who miscalculates the load-bearing capacity of a building component, leading to a structure’s collapse and subsequent financial loss for the client. In such circumstances, the engineer can face accusations of professional negligence, potentially leading to a professional liability lawsuit. Here, professional liability insurance plays its part, providing financial protection against such claims.

Defense Against Missteps or Omissions

Additionally, this insurance offers protection against:

  • errors or omissions that may result in financial losses

  • instances where a client sues over work being completed late

  • financial damages caused by software issues

This insurance safeguards technology professionals against the repercussions of software-related errors.

When it comes to defense costs, such as hiring an attorney and claims investigation, professional liability insurance steps in. These costs may be paid either outside the limits of liability, which does not reduce the amount of coverage available for the claim, or within the limits, which means they count against the maximum payout available for a claim.

Guarding Against Legal Allegations

In addition to safeguarding against negligence and defending against errors or omissions, professional liability insurance also provides protection against legal accusations. It provides coverage for legal costs arising from professional mistakes. This means that if a client files a lawsuit claiming that your service or advice led to a financial loss, professional liability insurance will cover the legal costs associated with defending your business.

However, one must consider that the amount of professional liability coverage a business opts to purchase may be influenced by tort reform laws that place a ceiling on lawsuit damages. Therefore, these laws should be factored in when setting policy limits.

Professional Liability Insurance Cost

visual of cost considerations for professional liability insurance

Although the advantages of professional liability insurance are evident, its cost is often a common concern. The cost of this insurance is influenced by various factors, including:

  • Coverage limits

  • Business type and size

  • Location

  • Years in operation

  • Claims history

For instance, higher-risk industries typically incur higher professional liability insurance premiums due to the nature of their work. The professional liability insurance cost also varies by state, reflecting differences in legal expenses. Furthermore, the selected insurance policy limits, ranging from:

  • $250,000

  • $500,000

  • $1 million

  • $2 million

directly influence premium costs.

Additionally, the number of employees and the operational years of a business can increase liability insurance premiums due to higher chances of mistakes and perceived risk levels. A business’s claims history is a significant factor in determining their professional liability insurance costs, with a history of claims potentially leading to increased premiums.

The Necessity of Professional Liability Insurance for Your Business

necessity of professional liability of insurance for businesses

Occasionally, state laws, client contract stipulations, or industry-specific federal regulations, such as in healthcare, may necessitate professional liability insurance. This highlights the necessity of this insurance for various professions and industries.

A wide array of professionals needs professional liability insurance, including those in business services like accountants, consultants, real estate, and technology sectors, to protect against client claims and financial damages. Contractors, for example, are safeguarded by this insurance when they fail to meet contractual specifications, which results in financial loss to clients. Therefore, companies that offer professional liability insurance play a vital role in contractual compliance, making professional liability insurance important.

Professional Liability vs. General Liability Insurance (GL)

professional and general liability

At first glance, professional liability insurance and GL insurance might seem similar. However, these two types of insurance provide different types of coverage. When a client incurs a financial loss due to professional services or advice, professional liability insurance, also known as E&O insurance, covers the legal defense costs associated with the claim. This type of insurance provides protection for professionals against potential legal expenses...

GL insurance offers coverage for a range of common business risks, such as:

  • customer injury

  • property damage

  • advertising injury

  • copyright infringement

This type of insurance provides protection for businesses against a variety of potential liabilities. It covers expenses such as medical costs and legal fees should a customer sue over such injuries or damages. The main distinction between the two is that general liability covers physical risks like bodily injury and property damage, while professional liability covers abstract risks such as errors and omissions in service or advice.

Customizing Your Professional Liability Policy

Every profession has its distinctive risks and challenges. As a result, professional liability insurance policies must be tailored to accommodate these specific requirements. Let’s explore how we can determine adequate policy limits and incorporate additional insureds to tailor the policy to your specific needs.

Determining Adequate Coverage Limits

Determining how much does professional liability insurance cost and finding adequate policy limits is not based on the value of physical property but on the potential risks and costs associated with professional claims inherent to a specific profession.

Most professional liability policies contain ‘each claim’ or ‘each occurrence’ limits and an ‘aggregate’ or ‘policy’ limit. These typically offer $1 million per claim and $3 million aggregate for small businesses, setting the maximum payout for individual claims and for all claims within a policy period.

The key to ensuring full coverage that meets industry standards is to tailor the coverage to protect personal and business assets from the largest potential claims faced by self-employed professionals and business owners.

In essence, professional liability coverage limits should be established with a view to protecting against significant losses, aligned with a professional’s risk tolerance, to provide complete protection against potential financial impacts of claims.

Incorporating Additional Insureds

Integrating additional insureds is another method to tailor the professional liability policy. By doing so, the protection is spread to cover other involved parties beyond the primary policyholder.

The process of adding additional insureds typically involves endorsing the policy to include coverage for other entities or individuals who have a close working relationship with the insured primary policyholder.

This can be particularly beneficial in scenarios where multiple parties are involved in delivering a service or product, and each needs to be protected under the policy.

Integrating Professional Liability Insurance Coverage With Other Policies

Businesses often have multiple insurance policies to cover different types of risks. One strategy to consider is integrating professional liability insurance coverage with other policies for comprehensive protection.

A Business Owner’s Policy (BOP), for instance, bundles commercial property, business income, and general liability coverages. This can be expanded to include PL insurance.

By adding professional liability insurance to a BOP, small businesses are protected from claims that arise due to errors in their professional services.

PL insurance can also be blended with other specialty lines of coverage, like cyber liability insurance. Cyber liability insurance protects business from cyber threats, like ransomware and extortion.

Other forms of PL include medical malpractice insurance, technology professionals, contractors, and other miscellaneous professional liability.

Not only does this provide an extra layer of protection, but it can also lead to financial savings. Businesses could benefit from up to a 10% discount when PL insurance is added to existing coverages.

Steps to File a Claim Under Professional Liability Insurance

If you ever need to file a claim under professional liability insurance, knowing the correct protocol is crucial.

The first immediate action is to contact your insurance provider after receiving any form of complaint, demand letter, or inquiry regarding your professional liability policy.

Once you’ve informed your insurance provider, provide them with the policy number and a detailed incident description, along with copies of any complaints to initiate the claims process.

Collect and provide all relevant documentation pertaining to the business relationship in question, such as contracts, emails, service agreements, and invoices.

Finally, work collaboratively with your insurance provider and their appointed attorney, offering information, participating in depositions, and creating a timeline of events, while retaining the option to hire your own attorney.

Maintaining Continuous Coverage: Why It Matters

Keeping a steady coverage in professional liability insurance is of utmost importance.

The policies typically operate on a claims-made basis, with a specified coverage timeframe set by a retroactive date and an extended reporting period.

This means that uninterrupted professional liability insurance provides protection from lawsuits related to job performance that may arise even after project completion.

Policyholders are obliged to promptly notify their insurer of any incidents or suspicions of potential lawsuits, and failure to do so by withholding information could result in a breach of the insurance contract and loss of coverage.

Moreover, maintaining the same professional liability insurance policy over time and keeping coverage continuous can lead to lower premium costs. It may project reliability to insurers, leading to potentially more favorable rates and options.

Professional Liability Insurance Coverage in North Dakota and Minnesota

The requirements and considerations for professional liability insurance can differ from state to state. Let’s take a look at the landscape in North Dakota and Minnesota. In North Dakota, professional liability insurance protects from lawsuits from errors, omissions, or negligence in the provision of professional services, including legal defense costs.

In Minnesota, general liability insurance, also known as Commercial General Liability (CGL), doesn’t cover claims arising from employee-related issues such as sexual harassment or wrongful termination; these are covered by employment practices liability coverage. Professional liability insurance, also referred to as Errors and Omissions insurance, is designed to protect professional service providers from claims related to faulty services or omissions.

For businesses involved in higher risk activities or with significant assets, umbrella liability policies are available, offering additional protection beyond standard liability policies with policy limits commonly ranging from $1 million to $5 million.


To sum up, professional liability insurance is an indispensable tool for businesses providing professional services or advice. It guards against financial losses resulting from errors, omissions, or negligence. The cost of such insurance varies based on several factors, and it can be customized to fit the unique needs of different professions.

Remember, the best defense is prevention. Arm your business with the right protection and sail smoothly even in the stormiest business climates.

Frequently Asked Questions

What does professional liability insurance cover?

Professional liability insurance covers legal defense costs when a client suffers a loss due to professional services or advice. It provides protection in case of negligence or errors in your work.

How does professional liability insurance differ from general liability insurance?

Professional liability insurance covers abstract risks like errors and omissions in service or advice, while general liability insurance covers physical risks like bodily injury and property damage.

How can I customize my professional liability insurance policy?

To customize your professional liability insurance policy, determine the policy limits based on your profession's risks, and include additional insureds to extend coverage to other involved parties. This will ensure tailored protection for your specific needs.

What steps do I need to take to file a claim under professional liability insurance?

To file a claim under professional liability insurance, contact your insurance provider right away, provide your policy number and a detailed incident description, gather and submit all relevant documents, and cooperate with your insurer and their appointed attorney to handle the claim effectively.

Why is it important to maintain continuous coverage in professional liability insurance?

It is important to maintain continuous coverage in professional liability insurance to ensure protection from lawsuits related to job performance and to potentially lower premium costs over time.

How does Far North Insurance support clients facing a professional liability claim? 

Our experienced team works closely with policyholders to manage claims efficiently and minimize the impact on your business operations.

What sets Far North Insurance apart in providing PL insurance? 

Far North Insurance stands out for our personalized service, transparent policy options, and deep understanding of the unique risks faced by professionals. We’re committed to providing our clients with the protection they need to operate with confidence.

How can I get a PL insurance quote from Far North Insurance? 

You can easily obtain a quote by visiting our website or contacting our Fargo office directly. Our knowledgeable agents will guide you through the process and help you find the right coverage for your business.



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